Project Planning And Control Of Techniques - MyAssignmenthelp.com

Question: Discuss about the Project Planning And Control Of Techniques. Answer: Introduction This report is intended for Brisbane Multi-Faith Temple which is a charitable organisation that provides service to patrons to make payment via bank transfer to the temple trust account. In context to this patrons can get free of cost food during lunch time at the temple site. However, the existing process of preparing food and maintaining records of patrons as well as transactions is manual. Hence, this report is focused on developing an information system for the organization to make the business process easier for operation. The main objective of this report is to analyze the functional and non-functional requirements of the system to be developed along with analyzing the costs and benefits associated with the project. Further, this report also provides a plan for development of the information system. Approach to Systems Development Proposed approach for developing the information system The approach that will be followed for developing the information system is JAD (Joint Application Development) that accelerates the process for developing technological solutions. This approach uses involvement of customers along with group dynamics to view of users perspective to business need for developing a solution. Selected approach for systems development The selected approach for system development is suitable compared to the traditional approaches as it offers faster development time along with satisfaction of client as they are involved throughout the entire process of development. In this approach, the system requirements are being investigated by the developer along with taking input from client with the help of interviews. Systems Requirements Functional requirements The functional requirements for the system to be developed are identified as below: Donation of money online, sponsoring of specific events or creation of scholarships by patrons. Automatic email generation for thanking the patrons for their contribution. Storing information about contribution under specific client data. Automated processing of order for food products. Registration: The patrons should register as a member for accessing the system. Authentication: There will be valid username and password for different users of the system. Levels of Authorization: Different users will use the system for different purposes so there will be different levels of access to data according to the roles of user. Non-functional requirements The non-functional requirements being identified for the system are listed as below: Reduction is costs for staffs. Saving the wastage of food. Increasing the overall savings. Reduction in maintenance costs. Project Cost /Benefit Analysis The cost benefit analysis is considered as a procedure to estimate the associated costs along with possible profits that will be achieved from the project. This analysis considers both quantitative as well as qualitative factors to analyze the value for money in context to a particular project. The ratio of costs and benefits along with other indicators is used to conduct this analysis. Figure 1: Cost benefit analysis table Project Schedule Figure 1: Work Breakdown Structure for the project The Work Breakdown Structure defines the work packages that will be executed for successful completion of the project. It provides an overview of the activities that are required for development of the information system. The Work Breakdown Structure offers hierarchical decomposition of the project into various phases along with deliverables as well as work packages. According to Kerzner (2017), it is an essential element so that a project can be carried out successfully according to requirement of the client. Figure 2: Project Schedule and Gantt chart The project schedule lists the various activities that are required for the project along with the duration for completion of a particular activity (Burke 2013). The project schedule is essential for completion of the project within the estimated time and budget. It also ensures that the objectives are met to meet the requirements of client. The schedule is reasonable in terms of the duration that has been estimated for completing development of the new information system. The schedule that has been prepared for the project takes into account the various essential activities that are required to develop an information system. The schedule also illustrates that enough time as well as resource have been allocated for each and every activity required to accomplish the project. System Information Requirement Investigation Techniques Stakeholders Stakeholder Description Project Sponsor This person is responsible for providing financial support to execute the project. Business Analyst This person has the responsibility to analyze the decisions and make proper implementation to enhance the business processes. Project Manager This person is responsible for entire execution of the project stating from planning to closure phase in developing the information system. System Analyst This person has the responsibility to analyze the functional and non-functional requirements of the system in context to the requirements of the client. Developer This person is responsible for developing the whole information system and ensure proper working of the system. Database Developer This person will be responsible for developing the database required as backend to support the information system. Technical Support This person will perform the necessary actions as and when required to support the Developer, Database Developer as well as System Analyst. Investigation techniques The three investigation techniques that are considered useful for this particular project are listed as below: Interview with users and stakeholders: This investigation technique involves interviewing the users of current system or the stakeholders that are associated with the existing system. Distribution and collection of questionnaires: This technique comprises of preparing a questionnaire with closed ended questions to acquire information about the present system. This technique is helpful in achieving accurate results so as to identify the requirements. Review of inputs, outputs and documentation: In this technique, the inputs as well as outputs of the existing system are reviewed. Further, this technique also focuses on analyzing the documentation that is available for existing system. The above mentioned investigation techniques for analyzing the requirements is suitable as those help to understand the requirements clearly that have to be fulfilled by the new system. The mentioned techniques also provides an in depth knowledge on the process that is being followed by the existing system. Reflections and Conclusions This project can be accomplished successfully by following the project plan that has been developed and illustrated as schedule for the project. This project will prove to be beneficial for Brisbane Multi-Faith Temple as it will eliminate the existing issues within the organization. The work breakdown structure that has been prepared has a significant role to achieve success of the project. The cost benefit analysis being conducted on the project represents that it will be beneficial in terms of the return on investment that will be achieved from the project. From the analysis, it has been achieved that the return on investment can be gained within a period of 3.78 years. This project will help to reduce the various additional costs that are incurred due to manual processing of business functions within the organization. References Burke, R., 2013. Project management: planning and control techniques.New Jersey, USA. Cicmil, S., Cooke-Davies, T., Crawford, L. and Richardson, K., 2017, April. Exploring the complexity of projects: Implications of complexity theory for project management practice. Project Management Institute. Crawford, J.K., 2014. Project management maturity model. CRC Press. Joslin, R. and Mller, R., 2015. Relationships between a project management methodology and project success in different project governance contexts.International Journal of Project Management,33(6), pp.1377-1392. Kerzner, H., 2013.Project management: a systems approach to planning, scheduling, and controlling. John Wiley Sons. Kerzner, H., 2017.Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley Sons. Larson, E.W. and Gray, C., 2013.Project Management: The Managerial Process with MS Project. McGraw-Hill. Martinelli, R.J. and Milosevic, D.Z., 2016.Project management toolbox: tools and techniques for the practicing project manager. John Wiley Sons. Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking project management performance and project success.International journal of project management,32(2), pp.202-217. Schwalbe, K., 2015.Information technology project management. Cengage Learning. Todorovi?, M.L., Petrovi?, D.?., Mihi?, M.M., Obradovi?, V.L. and Bushuyev, S.D., 2015. Project success analysis framework: A knowledge-based approach in project management.International Journal of Project Management,33(4), pp.772-783. Turner, R., 2016.Gower handbook of project management. Routledge.